5 Tax Preparation Tips

5 Tax Preparation Tips

5 Tax Preparation TipsYes, it’s that time again when you must file a tax return for your business and yourself. Whether you do this on your own or rely on a tax professional, preparing your tax return and meeting other tax obligations at this time of the year still entails work on your part.

Here are 5 tips to help you in this filing season.

1. Decide who’s doing the filing

If you want to do it yourself, there’s tax preparation software to help. For example, TurboTax has products for preparing and filing returns for partnerships, S corporations, and sole proprietors; H&R Block offers options as well. You can buy what you need for your situation at Staples.

Or if you decide to use a tax professional, choose one as soon as possible; they get busy in this tax season. The IRS offers tips on choosing a tax return preparer.

2. Get your tax stuff together

You need to gather all the numbers for filling in your return … income, expenses, gains, etc. To do this, you need to be organized. Find more about getting organized in my earlier blog.

3. Mark your calendar

The deadline for filing your business’s 2017 return (and where required, furnishing owners with Schedule K-1 so they can prepare their personal returns) depends on your entity choice. Assuming you report on a calendar year as most small businesses do, then if you’re a:

  • Partnership (or limited liability company filing a partnership return, the due date this year is March 15, 2018
  • S corporation, the due date this year is March 15, 2018
  • C corporation, the due date is April 17, 2018
  • Sole proprietorship, one-member LLC treated as a disregarded entity, or an independent contractor, the due date this year is April 17, 2018

If, for any reason, you can’t meet this deadline, just ask for a filing extension by the deadline. There are three ways for an individual to get an extension. Corporations and partnerships must file Form 7004 to do so.

4. Pay your estimated taxes for 2018

While you may be focused on filing your 2017 return, don’t overlook your estimated tax obligations. Many small business owners must pay their projected tax for 2018 in four payments, the first one of which is due on April 17, 2018. This date is firm, even if you obtain an extension of time to file your 2017 return. You can rely on certain safe harbors to fix your estimated tax payments so you won’t be penalized, regardless of your final tax obligation. Or you can make an educated guess about what you’ll owe and pay a fourth of it by April 17th, based on your anticipated revenue and the impact that new tax rules will have on your tax bill for the year.

5. Keep tax records

You’re almost done with your tax filing responsibilities. But there’s one more thing: retaining tax records. Generally you need to keep records for at least three years, which is the usual period in which the IRS can audit you. But the time is extended to six years if you omit more than 25% of gross income from your return. And there’s no time limit if the IRS suspects fraud.

So keep copies of your return, proof of filing (e.g., the IRS’s acknowledgment that your electronically-filed return was accepted), and proof of the positions you’ve taken on your return (e.g., receipts, expense accounts, and other documentary evidence). Staples can help you store your tax records with products like the Staples Portable File Tote and Staples Letter/Legal Storage Box, both of which are on sale through March 3.

Final thought

Taxes may not be an enjoyable activity for you, but as Benjamin Franklin said, “In this world nothing is certain but death and taxes.”

This post was created in partnership with Staples.  All opinions expressed in the post are my own and not those of Staples.


  1. Penelope Smith 11 July, 2018 at 21:07 Reply

    This is some really good information about tax preparation. It is good to know that you should keep track of your old filings. That is a good tip for me to remember. I would totally forget to do that and it seems like it would make things super hard on me.

  2. Mark Murphy 7 August, 2018 at 13:20 Reply

    I really like your tip to mark your calendar for the different days of the year that your taxes are due, that way you can know that you are prepared for all of your taxes. My wife and I recently got married, and we have been trying to prepare ourselves for all of the joint taxes that we will have to file now. If we mark all of the important dates on a calendar, we will be able to pace ourselves and get them done!

  3. Taylor Bishop 20 August, 2018 at 09:40 Reply

    Thanks for going over some tax preparation tips. I’m glad that you mentioned its’ important to try to be organized and get your tax stuff together. It sounds beneficial to do this very early on especially so you have all the documents you need ready to go.

  4. Sutton Turner 6 September, 2018 at 10:04 Reply

    I like how you said to keep copies of your tax return and proof of filing. I am getting my taxes ready for this season already. Thanks for the tips on tax preparation.

  5. Dino Violante 16 October, 2018 at 00:22 Reply

    It got me when you said that I can either hire a tax preparer to help me or I can do it myself through the help of a tax preparation software. Though it got me when you said that tax preparers get a bit too busy during tax season. If that is the case, then it might be a good idea to do the preparation myself. After all, I think it is a bit too late to look for a professional now, and my boss is encouraging the use of software anyway. We might as well give it a try.

  6. Henry Sancheez 26 December, 2018 at 21:51 Reply

    This is some really good information about taxes. I am getting prepared for my taxes. Thanks for the tips on tax services.

  7. Caden Dahl 2 January, 2019 at 23:54 Reply

    Since it’s the new year, I will have to make sure that I have everything in order for when tax time comes around. Now as you said here, I will have to decide on who is doing the filing. I’ll probably go with a professional as they would know best since I struggled a lot when I did it by myself last year.

  8. serena wilson 11 February, 2019 at 19:04 Reply

    Thanks for pointing out that it’s important for you to gather your income, expenses, and gain records to prepare for tax filing. This is something that I might not be able to do due to a busy schedule at work. In fact, I’ll be in a different country next week, and I might be back in July. Since I don’t have the time to prepare my tax documents, I’ll get the help of a pro.

  9. Ethan Hansen 5 April, 2019 at 11:27 Reply

    I found it interesting how you mentioned how keeping your tax records can help you avoid unfortunate circumstances with the IRS and other tax collection agencies. My wife and I want to make sure all of our assets are protected this upcoming tax season but we currently have no way of getting a record of our tax statements. I will keep this in mind as we search for a tax return filing service who can help us build our tax portfolio so we can have some stress relieved!

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